Can product safety substantiation be provided in the format similar to EU Cosmetic PIF?

The FDA does not require a specific way for the information to come in. If the EU report contains the required information to demonstrate adequate substantiation of the safety of the product it is fine. It is your responsibility to make sure you have records to support this. The FDA have not stipulated what the report needs to look like.

Navigating Cosmetic Product Safety Substantiation

In the ever-evolving landscape of cosmetic product regulation, a frequent question that arises is the compatibility of safety substantiation formats between different regulatory bodies. This article provides a comprehensive analysis, focusing on the alignment of the European Union (EU) Cosmetic Product Information File (PIF) with the safety substantiation requirements of the United States Food and Drug Administration (FDA).

Understanding the EU Cosmetic PIF

The EU’s Cosmetic Regulation (EC) No. 1223/2009 mandates that every cosmetic product placed on the market must have a PIF. This file is a comprehensive compilation of information pertaining to the product, including its safety assessment. The safety report within the PIF is a critical document, demonstrating the product’s safety for human health when used under normal or reasonably foreseeable conditions.

FDA’s Approach to Cosmetic Product Safety

In contrast to the EU’s structured approach, the FDA does not prescribe a specific format for cosmetic product safety substantiation. The primary requirement is that the product must not be misbranded and must be safe for consumers under labeled or customary conditions of use. The FDA emphasizes the responsibility of manufacturers to ensure their products are safe and that they have adequate information to substantiate this safety.

Can EU Cosmetic PIF Suffice for FDA Compliance?

Given the FDA's flexible stance, a key question is whether an EU Cosmetic PIF can be used to fulfill FDA safety substantiation requirements. The answer lies in the content of the EU PIF. If the EU report contains all necessary information to adequately demonstrate the safety of the product, it can be acceptable. However, it’s important to note that the FDA has its unique requirements and focuses, and it does not stipulate a specific format for the safety report.

Manufacturer’s Responsibility for Safety Records

Whether using the EU PIF or another format, manufacturers are responsible for maintaining records that support the safety of their products. This means ensuring that the data in these records is comprehensive, up-to-date, and readily available for review if required by regulatory authorities. The documentation should cover all aspects of the product, including ingredients, concentrations, and safety data.

Best Practices for Compliance

To navigate these regulatory nuances, manufacturers are advised to:

  1. Understand the specific safety data requirements of the FDA and ensure that the EU PIF or any other safety report aligns with these requirements.
  2. Regularly review and update safety documentation to ensure ongoing compliance and reflect any changes in product formulation or relevant regulations.
  3. Consult with regulatory experts to understand the nuances of both EU and US regulations and to ensure that their documentation meets all necessary criteria.


The compatibility of the EU Cosmetic PIF with FDA requirements for cosmetic product safety substantiation presents an opportunity for manufacturers to streamline their regulatory processes. However, it requires a thorough understanding of the specific safety data requirements of each regulatory body. By ensuring their documentation meets these requirements, manufacturers can effectively navigate the complex landscape of cosmetic product regulation in both the EU and the US.

Book a demo of the Worldover platform today

Book a demo